Commercial photography/videography application process

​​​​​Queensland Rail regulates film production and still photography to ensure that activities are carried out safely and there is no disruption to train operations.

Please allow a minimum of four–six weeks for permit applications to be processed.

  1. Read the Commercial photography/videography guidelines​​

  2. Complete the application form P​DF

    All applications require:

    • Certificate of currency for a minimum of $20 million public liability insurance.
    • Full list of equipment that will be brought on-site including height and length specifications.
    • A full synopsis of the production; planned shots including external footage.
    • The dates, times, and locations for the filming or photography activity.
    • Any other information we may reasonably require to assess your application.

    Applicants will need to review and agree to the terms and conditions prior to submitting their application.​

  3. Site meeting at proposed filming location/s

    Once your application has been reviewed, Queensland Rail may arrange a site meeting with you to discuss the scope of the filming and any readily apparent risks to safety, property, and the environment.

  4. Submit your safe work method statement or risk assessment

    Your safe work method statement/risk assessment is required to cover your proposed project in accordance with all relevant film and television codes; health and safety laws, regulations, and standards.

  5. Permit for filming and/or photography issued

    If your request is approved a permit will be issued. This permit will also set out all applicable fees. Please ensure a printed copy of the permit is provided to the Station Master or Queensland Rail representative during filming and that the following permit conditions are followed:

    • ​Activity must not impact on Queensland Rail operations 
    • No additional lighting or reflectors are to be used on or near the platform 
    • No images are to be taken as driver's approach platforms and no flash photography is to be used 
    • Filming and photography will be monitored for compliance and any non-compliance may result in the immediate cessation of the filming activities 
    • No footage or photos is to be taken of Queensland Rail employees. Unauthorised use of images is not permitted under any circumstances 
    • Filming in progress signage must be installed prior to the activity taking place to notify Queensland Rail customers 
    • Queensland Rail accepts no responsibility for damage to, or loss of, any equipment brought onto, or left on, Queensland Rail property by the group, prior to, during or after the activity  
    • Queensland Rail is not required to provide any item of plant or equipment or provide access to the power supply, water or any other utilities 
    • The organiser must repair or replace any damage caused to Queensland Rail assets or property 
    • The organiser must ensure all people involved in filming are aware of, and comply with: 
      • safety guidelines and requirements set out in this document, the Commercial Filming Guidelines, safe work method statements and/or risk assessment and induction 
      • all relevant laws, regulations, st​andards, industry codes and Queensland Rail policy  
      • any directions, instructions or procedures given or provided by Queensland Rail or Queensland Rail Staff or any authorised representative of Queensland Rail.


  6. Filming or photography

    The filming will be supervised and all attendees are required to undergo a safety induction prior to filming commencing.